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HR Assistant (Bilingual)

Location: Phoenix Arizona, Hybrid

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Join a dynamic boutique HR firm with a vibrant start-up atmosphere. At Kay Emm, our mission is to foster a positive and collaborative workplace culture while driving operational success. We are dedicated to providing excellent service to our clients and their employees, ensuring tailored HR solutions that meet their unique needs.

 

Our team is passionate about enhancing company cultures, driving retention, and engagement through effective collaboration and positive interactions. If you are looking to be part of a company that values innovation, teamwork, and exceptional service, then Kay Emm is for you.We are seeking a detail-oriented and bilingual HR Assistant who is proficient in both English and Spanish. The ideal candidate will assist with day-to-day HR administration, including job descriptions, offer letters, employee onboarding, HRIS support, payroll assistance, and benefits administration. This entry-level position offers a fantastic learning opportunity for individuals looking to grow their careers in human resources within a collaborative and supportive environment.

 

KEY RESPONSIBILITIES

  • Day-to-Day Administration: Handle routine HR tasks such as updating employee records, managing correspondence, and ensuring compliance with HR policies, all with a focus on accuracy and efficiency.

  • Job Descriptions: Work with hiring managers to create and update job descriptions, ensuring they accurately reflect the roles' responsibilities and requirements.

  • Offer Letters: Prepare and send offer letters to prospective employees, clearly outlining the terms and conditions of their employment.

  • Employee Onboarding: Facilitate the onboarding process to ensure new hires are smoothly integrated into the company culture and well-informed about company policies.

  • HRIS Support: Manage and maintain the HR Information System (HRIS), including making pay changes, updating policies, and ensuring accurate record-keeping.

  • Payroll Assistance: Assist in the payroll process to ensure salaries are paid accurately and on time, addressing any payroll-related inquiries.

  • Benefits Administration: Support the administration of employee benefits programs, handling enrollments, changes, and terminations while providing employees with necessary information.

  • Policy Updates and Record Keeping: Regularly update company policies in the HRIS, maintain detailed records of changes, and ensure employees are informed of updates.

  • Compliance and Audits: Assist with HR audits to ensure compliance with company policies and legal regulations, preparing necessary documentation and addressing audit findings.

  • Bilingual Communication: Facilitate clear communication and documentation in both English and Spanish, ensuring all employees fully understand HR policies and procedures.

 

QUALIFICATIONS

  • Language Proficiency: Fluent in English and Spanish, with the ability to communicate professionally in both languages.

  • Education: Associate's degree required, Bachelor's degree preferred.

  • Experience: No experience required; this is an entry-level position.

  • Technical Skills: Proficiency in Microsoft Office Suite; familiarity with HRIS systems is a plus.

  • Soft Skills: Excellent communication, interpersonal, and organizational skills. Strong attention to detail and the ability to handle confidential information with discretion.

 

WORK ENVIRONMENT

  • This position is hybrid: on-site Monday to Thursday with the option to work remotely on Fridays.

  • Standard working hours with some flexibility based on the role’s requirements.

 

WHY JOIN US

  • Learning Opportunity: This role is perfect for someone looking to gain valuable experience and grow within the field of human resources.

  • Start-Up Atmosphere: If you are looking for a start-up atmosphere, meaning you enjoy working in a dynamic, fast-paced environment with plenty of opportunities to make an impact, this is the place for you.

  • Collaborative Culture: If you are looking for a great place to work, collaborate, and learn, Kay Emm Consulting is the organization for you.

 

EEO STATEMENT

Kay Emm Consulting is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as established by law. All qualified applicants will receive consideration for employment without regard to these characteristics. We encourage applications from individuals of all backgrounds and experiences.

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